Top 5 Fathom Alternatives for Automated Notes in 2026

The best Fathom alternatives are Claap for sales intelligence and collaboration, Otter for audio transcription, tl;dv for affordable meeting recording, Wudpecker for light usage, and Gong for enterprises. The right choice depends on whether you prioritize price, sales workflows, collaboration, or advanced revenue intelligence.

Fathom has been a reliable workhorse for automated notes. It offers a streamlined solution for note-taking and transcription, making life easier for busy sales professionals. 

But here's the kicker: while Fathom has its perks, it's not without its limitations. Some sales teams are finding themselves on the lookout for Fathom alternatives, and here's why. 

Fathom's capabilities, though commendable, are not always in sync with the evolving demands of modern sales teams. Its feature set may leave users craving more versatility and advanced AI integration as well as more ways to work asynchronously. Many users are seeking solutions that offer seamless integration with other tools, compatibility with various file formats, and improved accuracy in automated transcription.

So, if you're itching for a change, join us as we explore the top 5 Fathom alternatives and competitors in 2026.

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What is Fathom?

For individual sales representatives and small sales teams, finding the right note-taking tool can be a game-changer. Fathom is designed for users who value simplicity and affordability without sacrificing essential meeting features.

Fathom caters to individual users and small teams. Its streamlined approach and budget-friendly pricing make it an attractive choice for teams that don't need the complexity and higher costs associated with conversation intelligence platforms.

Pros

Fathom's simplicity, quick setup, and affordability make it a strong offering for individual representatives and small sales teams:

• Simplicity: Fathom’s ease of use is a major selling point. It offers a streamlined interface, removing any unnecessary complexities. This makes it an ideal choice for individuals or small teams who need a simple yet effective tool.
• Cost-Effective: Fathom’s pricing model is accessible to small teams that do not need a full enterprise sales platform.
• Intelligent Meeting Highlights: Once you’re in a meeting, click on Fathom to create highlights that will appear later in your recording.
• Full Transcripts: Get a full transcript of any meeting along with speaker identification.
• Free Option is Very Powerful: Fathom offers unlimited recordings and transcriptions on its free plan, while reserving more advanced features for paid plans.

Cons

Fathom is a very strong option, however, it does have some drawbacks:

• Only Supports 6 Languages: Other options offer broader language support, however, Fathom only supports English, Spanish, Italian, German, French, and Portuguese.
• No Screen Recording: Fathom doesn’t work as a screen recording tool, meaning no asynchronous capabilities for this option. 
• Poor Embed Options: Fathom doesn’t embed well in emails, Linear or other tools just yet, meaning you have to send URLs out to your team, creating more noise in their browsers.

How much does Fathom cost?

Fathom's pricing includes Free, Premium, Team, and Business plans. 

Premium costs $20 per user per month. Team costs $19 per user per month with a two-user minimum, while Business costs $34 per user per month with a two-user minimum. Annual billing lowers these prices to $16, $15, and $25 per user per month respectively.

Fathom’s free plan

• Unlimited recordings and transcriptions
• AI summaries
• Clips, playlists, and search

Is Claap the best overall Fathom alternative?

Claap is an AI sales assistant and conversation intelligence platform that records meetings, generates notes, updates CRM data, and surfaces deal and coaching insights. It combines meeting recording, screen recording, AI summaries, and post-meeting follow-up actions in one workspace. 

This comprehensive platform helps sales organizations manage customer conversations and turn meeting content into actionable insights.

What is Claap?

Claap is more than just a note-taking tool; it is a conversation intelligence platform built for the AI-agent era that captures every sales conversation and turns it into follow-ups, CRM updates, coaching, and context for your AI agents. It combines video recordings with accurate transcripts and AI-powered summaries tailored to your organization and context.

What makes Claap stand out as an AI meeting companion is its approach to sales collaboration and data alignment. It helps representatives, managers, and RevOps teams find insights inside meeting videos and transcripts.

This is supported by screen recording and intelligent meeting recording that make Claap a holistic tool for sales organizations that want to stay aligned.

Claap vs Fathom: Which does what better?

Let's delve into why Claap stands out as a top Fathom competitor:

• Screen Recording: Claap integrates screen recording, which is a step ahead of Fathom. Sales teams can use it to share deal reviews, pipeline updates, and CRM walkthroughs asynchronously.
• Advanced Collaboration: Claap enables sales representatives and managers to collaborate on recorded customer conversations through speaker recognition, video annotation, threads, polls, and more.
• Customization: Custom transcripts and summaries help teams structure discovery notes and deal documentation around their sales process.

Pros

Let's take a closer look at some of Claap's standout features that make it a good Fathom alternative:

• Video & Screen Recording: Claap combines video recordings with transcripts and summaries, providing richer documentation for discovery calls and deal reviews.
• AI-Powered Summaries: Claap's AI meeting notes and summaries provide context and highlight key points, allowing sales teams to understand customer conversations without sifting through lengthy notes.
• Competitive Pricing: Claap's pricing structure offers Pro, Business, and Enterprise options for sales organizations with different workflow and intelligence needs.

Cons

• Sentiment Analysis: Compared to high-level enterprise products, Claap is missing some top-tier features like sentiment analysis and tone suggestions. This is reflected in the price, however.

How much does Claap cost?

Cost-effectiveness is a significant factor when considering Fathom alternatives, and Claap doesn't disappoint. 

A Free plan helps you try the tool with advanced feature for meeting recordings and meetings notes in 99 languages and AI-powered notes.

Pro Plan: €24/month per user with unlimited video uploads/storage or recordings and up to 1,000 minutes of recording.

‍Business Plan: €48/month per user with unlimited recording time, unlimited video uploads/storage, and access to all AI sales agents: summaries, emails, CRM enrichment, deal insights, coaching, and more.

Claap’s free plan

• 10 videos per user
• 300 minutes of recording
• AI-powered transcripts, notes, syntheses and insights - in more than 99 languages
• Native integrations with Zoom, Google Meet and Microsoft Teams
• Chrome extension and Desktop app
• Video annotations
• Speaker recognition
• More integrations with Notion, Slack, Jira, etc...

Is Otter the best audio-only Fathom alternative?

For sales teams looking for a budget-friendly Fathom alternative, Otter is a compelling choice. Otter is an AI-driven transcription and note-taking tool with a free plan for teams that primarily need meeting transcripts.

What is Otter?

Otter is designed for users who need an economical transcription option. Its free plan offers core AI transcription capabilities for light meeting usage.

Pros

Otter's free plan makes it an appealing choice for sales teams that don't require a full conversation intelligence platform:

• Free Plan: Otter's complimentary offering gives representatives with light meeting volume access to core transcription features.
• User-Friendly Interface: Otter is designed with simplicity in mind, making it approachable for teams that mainly need transcripts.
• Real-time Transcription: Otter provides real-time transcription capabilities, ensuring that you can capture discovery discussions as they happen.
• Slide Capture: Otter can copy text from slides as well as voice, helping sales teams retain details from customer presentations.
• Chat Capabilities: Otter AI Chat allows users to ask questions across their database of meeting transcripts.

Cons

• Poor Meeting Analytics: Some tools provide deeper analytics of meeting content, such as sentiment analysis, trend identification, and detailed participant engagement metrics, which are beyond the basic transcription services of Otter.ai.
• No Integrated Video Recording: Otter.ai primarily focuses on audio transcription and may not offer integrated video recording or the ability to directly capture and sync video content with notes.
• Limited AI Summaries: While Otter.ai offers transcription services, it may not provide as advanced AI-powered summarization of sales conversations as some other tools do.
• Non-Customizable Transcripts: Advanced customization options for transcripts, such as adding annotations, custom tags, or editing layouts, might be more limited in Otter.ai compared to some other platforms.
• Missing Integration with a Wider Range of Business Tools: While Otter.ai integrates with popular platforms, other tools might offer a broader range of CRM and sales integrations.
• Unlimited Access is Expensive: Otter does not have an unlimited option. It offers an Enterprise service for high-demand accounts, but the price can become expensive.
• Privacy scandals: Otter has a history of audio files being sent to third parties. Otter has made efforts to rectify this, however, stories from customers are still off-putting to read.

How much does Otter cost?

While Otter's free plan is its standout feature, it also offers paid plans for users who require additional features and usage limits. 

A Pro account costs $16.99 per user per month and comes with 1,200 minutes of transcription. That includes a maximum session time of 90 minutes and up to 10 audio or video file imports per month. 

The Business plan costs $30 per user per month and allows 6,000 monthly minutes and sessions of up to 4 hours. 

Otter’s free plan

• Otter AI chat
• Zoom, MS Teams and Google Meet integrations
• 300 transcription minutes
• 30 minutes per session
• Up to 3 lifetime audio or video file imports

Is tl;dv the best cheap Fathom alternative?

Tl;dv is an intelligent meeting recorder that provides a word-for-word transcript and AI-generated notes so sales teams can catch up without sitting through entire calls.

It works as a Fathom alternative for teams that need meeting recording, searchable transcripts, and clips without a broader conversation intelligence platform.

What is tl;dv?

Tl;dv software is a meeting recording and transcription tool designed to simplify the process of capturing and referencing customer discussions.

Pros

The following features make Tl;dv a useful option for sales teams:

• AI-Powered Transcription and Summarization: Tl;dv can transcribe meetings in 30+ languages and summarize topics discussed, with free-plan AI notes limited to a set number of meetings.
• Integration with Other Platforms: It integrates with platforms like Notion, Slack, HubSpot, and CRMs such as Salesforce.
• User-Friendly Interface: It is suitable for sales representatives, managers, and RevOps teams that need to review customer calls.
• Automatic Speaker Recognition: Tl;dv can identify multiple speakers and break this down into the transcript itself. 
• Video Clip Creation: Tl;dv allows users to create bite-size videos containing meeting insights, which is useful for sharing customer feedback and deal context.

Cons

Now let’s look at where Tl;dv might be lacking:

• No Screen Recording: Tl;dv is designed to record meetings and transcribe audio. It doesn’t work as a holistic tool for synchronous and asynchronous video.
• No Highlighted Moments: Tl;dv doesn’t allow you to pin key moments during meetings.
• Basic Collaboration Features: Tl;dv allows team members to share videos, however, it doesn’t support video annotation, thread creation, or polls like some competitors do.
• No Sentiment Analysis: Enterprise-level products like Gong break down the word selection and tone of speakers in calls.
• Free-Plan AI Limits: Recordings and transcripts are unlimited, but AI notes are limited to a set number of meetings.
• Not an Adequate Video Wiki: Tl;dv stores videos, however, it is designed to integrate with other tools rather than serve as a broader sales video workspace.

How much does tl;dv cost?

Tl;dv pricing includes Free, Pro, and Enterprise plans:

The Pro plan costs $20 per seat per month and comes with unlimited recording and unlimited transcriptions. It also includes integrations with 5,000+ tools, global search, team folders, and unlimited view-only members. If you want SSO, an API and more advanced features, you’ll need the Enterprise plan.

Tl;dv free plan

• Unlimited recordings
• Unlimited transcripts
• 30+ languages
• AI notes for a limited number of meetings
• Speaker recognition
• Slack integration
• Viewing notifications

Is Wudpecker the best free Fathom alternative?

Wudpecker is a Fathom alternative for sales representatives who need a limited number of free meeting notes each month.

What is Wudpecker?

Wudpecker turns customer meetings into notes and action items. Its AI-powered features help representatives retain discovery details and follow-up tasks.

Pros

• Cost-Effective: Wudpecker's free plan is useful for representatives with light monthly meeting volume.
• Efficient AI Note-Taking: Its AI-powered note-taking captures key points from customer meetings so representatives can focus on the conversation.
• Seamless Collaboration: Users can share meeting notes with managers and other members of the deal team.

Cons

• Learning Curve: Some users might find it takes time to get fully comfortable with the platform.
• Limited Integration: Compared to some AI meeting tools, Wudpecker's integration options are somewhat limited.
• No Screen Recording: It is designed to record meetings and transcribe audio. It doesn’t work as a holistic tool for synchronous and asynchronous video.
• No Highlighted Moments: It doesn’t allow you to pin key moments during meetings.
• No Advanced Collaboration: Wudpecker turns meetings into a database of knowledge, however, it offers fewer options for commenting, annotation, and collaborative deal review.

How much does Wudpecker cost?

Wudpecker offers Free, Plus, and Pro plans. 

The Plus plan costs $19 per month. This includes up to 30 AI meeting notes, access to beta features, and automatic recording of recurring meetings.

The Pro plan costs $32 per month and allows up to 100 meetings per month.

Wudpecker free plan

• 10 free meetings per month
• Shareable recordings and notes
• Transcription for 39 languages
• Email notifications for ready notes
• Customizable notes
• Integrations: Google Meet, Zoom, Microsoft Teams

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Is Gong the best enterprise Fathom alternative?

For larger sales organizations seeking a solution that goes beyond traditional note-taking, Gong is a heavyweight contender among Fathom alternatives. Gong combines meeting transcription, analytics, deal intelligence, and coaching.

Pros

Gong is designed for larger sales organizations that need advanced conversation and revenue intelligence:

• Deal Intelligence: Gong analyzes customer interactions across emails, calls, and meetings to provide insights into sales deals.
• Revenue Intelligence: Gong provides a broader view of customer interactions and sales processes than traditional CRM records alone.
• Conversation Analysis with AI: Gong analyzes conversations for elements such as customer sentiment, spoken keywords, competitive mentions, and buyer engagement levels.
• Coaching and Training Recommendations: Gong uses conversation intelligence data to offer coaching recommendations for sales representatives.

Cons

Gong is a major conversation intelligence platform, but it also has drawbacks:

• Very Expensive: Gong requires a minimum spend of $9,000 per year and requires an installation cost of roughly $5,000. It is easy to spend upwards of $40,000 per year for reasonably sized sales teams.
• Specialized for Sales: Teams that only need discovery-call notes or basic CRM updates may find its sales intelligence platform more complex than necessary.
• Inaccurate Analysis: Gong has powerful features that read tone, however, reports from users show they are not always accurate.
• Complicated UI: It can be hard to find video recordings using the built-in search bar.

How much does Gong cost?

Gong's pricing is tailored to larger enterprises, with customizable plans and features. It does not publicize its pricing.

They do require a minimum spend of $9,000 per year per account, and there is an installation cost of roughly $5,000.

Which Fathom alternative is right for you?

Claap: The best overall alternative to Fathom

Ideal for: Sales teams that need meeting and screen recordings, CRM integrations, deal insights, and coaching in one platform.

Why choose Claap: Claap combines video, meeting recordings, AI-powered summaries, customizable transcripts, and sales workflows. Book a sales demo.

Otter: Audio-only alternative

Ideal for: Budget-conscious sales representatives or small sales teams that primarily need transcription.

Why choose Otter: Otter's free plan provides an easy-to-use interface and real-time transcription for light meeting usage.

tl;dv: Cheap alternative

Ideal for: Sales teams looking for an affordable meeting recording and transcription tool.

Why choose tl;dv: Tl;dv offers transcription in 30+ languages, a user-friendly interface, and integrations with sales platforms.

Wudpecker: Free alternative

Ideal for: Sales representatives who need notes for no more than 10 meetings per month.

Why choose Wudpecker: Wudpecker offers AI-powered notes and sharing features for light usage without an upfront subscription.

Gong: Enterprise alternative

Ideal for: Larger sales organizations that need advanced analytics, deal intelligence, and coaching.

Why choose Gong: Gong offers deal intelligence, revenue intelligence, and AI-powered conversation analysis for complex enterprise sales organizations.

When selecting a Fathom alternative, consider your sales workflow, budget, CRM requirements, and need for coaching or deal intelligence. Each alternative serves a different level of meeting volume and sales complexity.