Fewer, faster, more focused meetings. How 360Learning uses video explainers

What You'll Learn

Discover how 360Learning streamlined meetings and enhanced collaboration using Claap—leveraging async videos to boost efficiency, reduce meeting time, and improve team alignment.

✔ From Silent to Smarter Meetings – How 360Learning replaced long written updates with concise video explainers for better clarity and engagement.

✔ Maximizing Async & Sync Balance – How they combined video updates with focused discussions to eliminate unnecessary meetings.

✔ A Repeatable, Scalable Process – How structured rituals and async video workflows help keep teams aligned across different time zones.

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How 360Learning Uses Claap

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Balancing Rituals in a Remote-First Company

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360Learning—a collaborative learning platform—is a remote-first company with teams spread across Europe and the US.

As Taoufik explained, the company has long championed asynchronous work to minimize meetings and promote deep focus. Most discussions happen in Trello to reduce context switching.

But written communication alone has its limits. Taoufik and his team found a balance between text, async video, and occasional meetings to collaborate more effectively.

We mostly use Trello to communicate. It forces everyone to be concise, but it's not always ideal. Some discussions need more context and interactivity, and written text alone isn’t the best fit. Video helps provide that missing context.

One of the key rituals they developed was their Weekly Team Meeting, where they seamlessly combined async video updates with live discussions

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From Silent Meetings to ‘Not-So-Silent’ Meetings with Claap
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To maintain strong team connections, Taoufik set up structured weekly rituals, inspired by Amazon’s principles.

Each Monday, every team member prepares a Trello card outlining their top five priorities, along with context and a recap of the previous week.

Initially, this required writing extensive notes, but Taoufik soon realized that using Claap to record short video updates made the process much more efficient.

I was spending too much time writing detailed explanations in Trello. In the end, the bigger picture was getting lost. Recording a quick video allowed me to provide rich context in a fraction of the time.

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Now, every team member records and shares their video updates before the weekly meeting. The meeting itself starts with a 20-minute silent watch session, where everyone views and comments on each other’s updates in Claap. The rest of the meeting is then dedicated to discussing only the most important issues, instead of spending time on status updates.

This new format is incredibly efficient. It saves us at least one or two extra meetings per week because most questions are resolved before the meeting even starts.

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Improving Weekly Rituals with Async Communication
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If you’re considering optimizing your team’s weekly updates, Taoufik offers a structured approach:

✔ Define a clear format – Whether async or live, set a structured agenda so everyone knows what to report.

✔ Keep some sync time – Live meetings foster team connections and help address critical issues, but async updates help isolate key discussion points in advance.

✔ Make it repeatable – Establish a simple, consistent process that’s easy to follow every week.

✔ Encourage engagement – When teammates see value in the process, they’re more likely to contribute and stay engaged.

360Learning’s approach isn’t just about reducing meetings—it’s about making meetings more meaningful, focused, and action-oriented. By leveraging Claap, they’ve streamlined collaboration, saved valuable time, and improved team alignment, all while maintaining strong connections in a remote-first environment.