What’s Otterpilot? Your Guide to AI Meeting Assistants and their Key Benefits

Imagine a world where your coffee machine not only brews the perfect cup but also takes notes during your morning meeting. While we might not be there yet with coffee machines, OtterPilot, an advanced AI meeting assistant, is here to revolutionize the way you handle meetings and transcriptions.

What is OtterPilot?

OtterPilot is an AI-powered application by Otter.ai designed to record, transcribe, and summarize meetings in real-time. It integrates seamlessly with popular platforms like Zoom, Microsoft Teams, and Google Meet, enhancing productivity and efficiency in various professional settings.

Key Points:

• Real-Time Transcription: Automatically transcribes meetings as they happen.
• Meeting Summaries: Generates concise summaries of meetings, including key points and action items.
• Integration with Collaboration Tools: Works with platforms such as Zoom, Teams, and Meet.
• Multi-Device Access: Available on mobile (iOS and Android) and web browsers.
• AI-Powered Insights: Uses AI to extract actionable insights and generate follow-up tasks.

What’s an AI Meeting Assistant?

An AI meeting assistant is a software tool that leverages artificial intelligence to facilitate and streamline the process of conducting and managing meetings. These assistants can record audio, transcribe spoken words into text, summarize discussions, and even identify key action items and deadlines.

Key Points:

• Automated Note-Taking: Eliminates the need for manual note-taking.
• Time-Saving: Reduces the time spent on post-meeting documentation.
• Enhanced Collaboration: Improves team collaboration with shared, accurate meeting notes.
• Consistency: Provides consistent and unbiased meeting records.
• Accessibility: Makes meeting content accessible to those who couldn't attend.

Why Use AI Meeting Assistants?

• Efficiency: Speeds up the process of documenting and reviewing meetings.
• Accuracy: Reduces errors and ensures all important points are captured.
• Focus: Allows participants to focus on the discussion rather than on taking notes.
• Follow-Up: Simplifies the follow-up process with clearly defined action items and summaries.

By understanding OtterPilot and the broader concept of AI meeting assistants, you can appreciate how these tools can transform your workflow, making meetings more productive and less cumbersome.

What are the Key Benefits of OtterPilot and Other AI Meeting Assistants?

Real-Time Transcription

OtterPilot ensures that every spoken word during a meeting is captured accurately and instantaneously. This real-time transcription eliminates the risk of missing crucial details and provides an immediate record of the discussion, which can be referenced at any time.

Meeting Summaries

OtterPilot generates concise and comprehensive summaries of meetings, highlighting key points and decisions made. These summaries save users time by providing a quick overview of the meeting, allowing them to focus on strategic tasks rather than sifting through lengthy notes.

Action Item Identification

AI meeting assistants like OtterPilot can automatically identify and track action items from meetings. This feature ensures that follow-up tasks are clearly defined and assigned, enhancing accountability and streamlining the process of tracking progress and deadlines.

Improved Accessibility

OtterPilot makes meeting content accessible to all team members, including those who were unable to attend. By providing accurate transcriptions and summaries, OtterPilot ensures that everyone stays informed and can contribute effectively, fostering a more inclusive work environment.

Enhanced Collaboration

With features like real-time transcription, summaries, and action item tracking, OtterPilot enhances collaboration among team members. These tools facilitate better communication and ensure that everyone is on the same page, leading to more productive and efficient meetings.

What Other Features Does Otter.ai Offer?

Integration with Collaboration Tools

Otter.ai integrates seamlessly with popular collaboration platforms such as Zoom, Microsoft Teams, and Google Meet. This integration allows users to incorporate Otter.ai into their existing workflows effortlessly, enhancing the overall efficiency of their meeting processes.

Multi-Device Accessibility

OtterPilot is accessible on various devices, including mobile phones (iOS and Android) and web browsers via a Chrome Extension. This multi-device support ensures that users can access their transcriptions and meeting summaries from anywhere, at any time, enhancing flexibility and convenience.

Support for Multiple Calendar Applications

OtterPilot integrates with several calendar applications, such as Google Calendar and Microsoft Outlook. This feature allows users to schedule and manage their meetings more efficiently, with OtterPilot automatically joining and transcribing scheduled meetings.

Centralized Workspace for Collaboration

OtterPilot offers Otter Workspaces, a centralized interface for team collaboration and management. This feature includes administrative controls, centralized billing, reporting and analytics, and enhanced security measures like two-factor authentication. It ensures that teams can collaborate seamlessly and manage their activities effectively.

What Language Learning Model does Otterpilot Use?

Otter.ai, the company behind OtterPilot, does not publicly specify the exact third-party large language model (LLM) providers it uses. Instead, it utilizes a combination of its proprietary internal large language models along with those from different service providers. This blend of internal and external models helps OtterPilot deliver robust and reliable transcription and AI functionalities​.

How Do I Get OtterPilot to Join My Meetings?

Step 1: Connect Your Calendar

To enable OtterPilot to automatically join your meetings, you first need to connect your Google or Microsoft calendar to your Otter account. This syncs your calendar events with Otter, allowing OtterPilot to join scheduled meetings.

1. Navigate to the left menu and click on Apps.
2. Under Connect calendars & contacts, click Add next to the calendar you want to connect.
3. Sign in to your Google or Microsoft account when prompted.
4. Allow Otter to access your account.
5. Repeat these steps to add multiple calendars if needed.

Step 2: Enable Auto-Join

Once your calendars are connected, ensure that OtterPilot is set to automatically join your meetings.

1. Go to Account Settings > Meetings.
2. Adjust the settings for auto-join, ensuring OtterPilot will join meetings automatically.

Step 3: Manage Individual Meetings

You can control which meetings OtterPilot should join:

1. From your home page calendar in Otter, find your scheduled meetings.
2. Toggle OtterPilot on or off for specific meetings.
3. If needed, manually add OtterPilot to a meeting by clicking the OtterPilot button next to the meeting in your calendar.

By following these steps, you can ensure OtterPilot is ready to assist you with transcriptions and summaries during your meetings​ (Otter AI)​​ (Otter)​.

How Much Does OtterPilot Cost?

OtterPilot is available as part of Otter.ai's different pricing plans, which cater to various user needs:

• Free Plan: Access basic features with some limitations.
• Pro Plan: Costs $6.99 USD per user per month and includes advanced features suitable for professionals needing more transcription minutes and functionalities.
• Business Plan: Costs $30 USD per user per month and offers additional administrative tools, making it ideal for larger businesses.
• Enterprise Plan: Pricing is customized and designed for very large businesses or those in highly regulated industries.

What’s the Best Otterpilot Alternative?

If you’re interested in finding a new AI assistant to record your meetings, Otterpilot is a great choice but it isn’t the only one on the market.

Record every word of every meeting with Claap

Claap offers a robust AI meeting assistant that can automatically record your meetings and even be automated to learn which meetings should and shouldn’t be record as well as where they should be saved.

Unlike Otterpilot, Claap allows you to record your meetings with or without a bot. That way, if you’re running meetings with prospects or external people, you don’t need some bot third wheeling. 

Claap comes with powerful AI summaries that can be customized using pre-made templates so your team gets only the relevant information from each meeting too.

And you can even replace other tools like Loom using Claap’s video clip function and record quick videos to send to your team or prospects.

You can sign up right now for free or even trial all the advanced features for 14 days without giving your credit card information. Go here to get started with Claap.

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